Item Coversheet

City Council Meeting
1/23/2024
Agenda Item Transmittal

 Agenda Item: 9.

 Agenda Title: Discuss and consider action on the 2024 Joint Election Agreement, Election Services Agreement and Resolution No. 2024-04 approving adoption of new election equipment with Travis County.

 Council Action:
 Approve

 Department: City Secretary

 Staff Contact: Kaylynn Holloway, City Secretary


1. INTRODUCTION/PURPOSE


To discuss and consider action on the 2024 Joint Election Agreement, Election Services Agreement and Resolution No. 2024-04 approving adoption of new election equipment with Travis County.

2. DESCRIPTION/JUSTIFICATION

a) Background


The City of Bee Cave will hold a General Election on May 4th to elect a Mayor and two Council Members.

 

In the past, the City has entered into agreements with Travis County to conduct our elections and for the use of their election equipment.  These new agreements and Resolution are for the current 2024 year.



b) Issues and Analysis

The purpose of the Election Services Agreement is to maintain consistency and accessibility in voting practices, polling places, and election procedures in order to best assist the voters of the Participating Entity.

 

The attached Joint Election Agreement is an agreement between all participating entities in this election.  The exhibits to this agreement have not been provided by the County at this time.  Exhibit A will be the list of participating entities, Exhibit B, the list of early and election day polling places and Exhibit C, the cost estimates.

 

Resolution No. 2024-04 requires the City of Bee Cave to provide at least one accessible voting system in each polling place used in a Texas election on or after August 1, 2023. This system must comply with state and federal laws setting the requirements for voting systems that permit voters with physical disabilities to cast a secret ballot.  Travis County will provide this equipment for our polling places.

 

The final cost for Travis County to conduct our election will be submitted to the City once they know the number of entities participating. 

 

Once the City signs the contracts, they will go to the Commissioner’s Court for approval and execution. 



3. FINANCIAL/BUDGET

Amount Requested$10,000 Fund/Account No. 502-231
Cert. Obligation GO Funds
Other source Grant title
Addtl tracking info 

4. TIMELINE CONSIDERATIONS



5. RECOMMENDATION


ATTACHMENTS:
DescriptionType
Election Services Agreement 2024Backup Material
Joint Election Agreement 2024Backup Material
Resolution 2024-04 Backup Material