Staff has had multiple discussions regarding adoption of a formal fundraising policy as the City continues utilizing community donation for events and city initiatives.  

The City Manager and Legal Counsel coordinated on the attached policy, which if adopted should ease concerns about conflicts as donations/fundraising would fall under the purview and oversight of one appointed body and regulatory/review activities under another.

The proposed policy is located in backup. 

Structurally, the intent of the agreement is help internal operations as it relates to seeking outside funding for city initiatives.  As the city moves forward with more community events and development continues, a line of separation between regulatory staff and community partners will be drawn through the use of the policy. 

Under the policy, all donations will be submitted to and organized by a staff member identified as the "donation coordinator". To date, the Bee Cave Development Corporations status as a 501c3 has been utilized for fundraising activities as a benefit to donors. Consistent with previous activities, the policy is written to utilize a donation coordinator who falls under the organizational structure of the Development Corporation and the City Manager. 

It is the opinion of staff and administration that fundraising activities related to the Central Park Master Plan will fall under a future Parks Advisory Board which should establish a completely separate entity with it's own mission and goals.